Policies


While a complete guide to policies may be found in the Student Handbook, several polices are especially important and worth emphasizing here.

Attendance
The school day runs from 7:45am until 6:00pm and includes advisory, academic classes, chapel, assembly, study hall, athletic practices and events, and co-curricular activities. Due to scheduling considerations, some activities (such as athletic events and practices) may take place after the end of the school day. Students are expected to be on campus during the school day.

Students must be on campus no later than 7:45am or they will be considered tardy. The school building is open beginning at 7:00am.

Students may leave school at the end of the academic day (approximately 4:00pm) if they have no extra-curricular activities.

While we understand that there will be times when a student must be absent from school, significant absences impact student learning, not only for the absent student, but also for the rest of the class.

Excused Absences
Illness or Emergencies
If a student will be absent from school due to illness, family emergency, or other reason not known in advance, the parent/guardian should telephone the school no later than 8:00am, or as soon as they anticipate the situation in order for the student to receive an excused absence.

Voluntary Absence
Absence due to medical appointments, family vacations, or air travel to/from San Francisco are considered voluntary and must be approved by the school at least a week in advance of the absence in order to be excused. Voluntary absences that have not been pre-approved will be considered unexcused.

If the student has an excused absence, students must arrange with each of their teachers in advance of the excused absence to make up any work missed and to reschedule tests or other in-class assignments. Teachers will allow a reasonable amount of extra time for this.

Unexcused Absences
Absences which are not sanctioned by the parent/guardian and/or the school are considered unexcused absences. In the case of an unexcused absence:
  • Teachers are not required to give any extra time to help the student make up any work missed. Work due on that day must still be handed in, but may not receive full credit if handed in late. Students may receive a zero for tests missed due to an unexcused absence.
  • The parent/guardian will be notified of any unexcused absences.
  • There may be additional consequences for unexcused absences including detentions, technology restrictions. A meeting may be called with the parent/guardian for repeated unexcused absences.

Tardiness
Participation and timely attendance is crucial for all classes. Should students have an issue that causes them to be late to school or class, it is their responsibility to correct the problem as quickly as possible. While circumstances may be such that tardiness is unavoidable, that should be the exception rather than the rule. There is no differentiation between excused and unexcused tardies.

Consequences
Students who are absent (excused or unexcused) or tardy more than ten (10) times per semester for any given class, athletic event or practice, or co-curricular activity will not receive credit for completing that class or activity.

Students who are absent (excused or unexcused) or excessively tardy more than ten (10) times per semester for advisory, chapel, or assembly will receive consequences as follows:
  • A meeting will be called with the student, the parent/guardian, advisor, Dean of Students, and Head of School.
  • The student will receive detentions as the discretion of the Dean of Students and/or Head of School.

Excessive absences or tardies call into question the student’s interest, motivation, and desire to be successful at Cambridge Prep and may result in suspension, expulsion, and/or non-re-enrollment.

Dress Code
Cambridge Prep believes that appropriate student attire enhances the learning environment and educational process. As such, students are required to wear a school uniform and follow reasonable standards for grooming and cleanliness. On certain days, the school may allow students to follow a relaxed dress code. In all cases, students who are not acceptably attired may be sent home to change and/or lose relaxed dress code privileges.

Grooming and Style
Students are expected to be neat, clean, well-groomed, and moderate in style at all times, both on campus and at off-campus school events. Specifically:
  • The wearing of head coverings at school is prohibited unless the student is specifically granted a religious exception by the administration.
  • Hair coloring that is “unnatural” (i.e., not blonde, brown, black, or auburn) is not permitted.
  • Body piercings and tattoos must not be visible, except that one piercing per earlobe may be visible.
  • Jewelry (including ear jewelry) should be relatively inconspicuous and not distracting.
  • Make-up should be worn only in moderation.
  • Facial hair is not permitted.
  • Clothing must fit and be worn properly (i.e., no sagging).

Exceptions to the dress code may be made by the administration to accommodate religions beliefs or medical issues.

School Uniform
Uniforms are required for most regular school days. Exceptions are made in two cases: formal dress days such as picture day when more formal dress is required, and free dress days when students may follow a relaxed dress code. Formal dress days and free dress days will be designated in advance by the administration.

Regular Uniform
The regular uniform consists of the following:

Boys: White or blue button-down shirt with Cambridge Prep seal or blue or green polo shirt with Cambridge Prep seal, khaki or charcoal pants, black or brown belt, black or brown crew length socks, shoes.

Girls: White or blue button-down blouse with Cambridge Prep seal or blue or green polo shirt with Cambridge Prep seal, khaki or charcoal pants or skirt, black or brown belt (with pants), black or brown crew length socks (with pants), black leggings (with skirt, optional), shoes.

Formal Uniform
The formal uniform consists of the following:

Boys: White button-down shirt with Cambridge Prep seal, khaki pants, black or brown dress belt, Cambridge Prep tie, blue blazer, black or brown crew length socks, black or brown dress shoes.

Girls: White button-down blouse with Cambridge Prep seal, khaki pants or skirt, black or brown dress belt (with pants), Cambridge Prep tie or scarf, fitted blue blazer, black or brown crew length socks (with pants), black leggings (with skirt, optional), black or brown dress shoes.

Relaxed Dress
On certain days designated by the administration, students may follow a relaxed dress code.

For relaxed dress code days, all clothing should be clean and in good repair. Clothing should fit properly and not have holes, tears, rips, or writing. Sheer or mesh material is not allowed.

Bottoms
  • Bottoms must be worn at the waist (low-rise bottoms are not permitted).
  • Bottoms may not be excessively tight or loose.
  • Blue jeans, sweatpants, leisure wear, and velour pants are not permitted.
  • Leggings are permitted as long as an appropriate bottom is worn over the leggings.
  • Skirts, dresses,  and  shorts  must  be  no  shorter  than  one  hand’s  width  above  the  top  of  the  knee.

Shirts
  • Boys and girls must wear shirts with a collar and sleeves.
  • Girls may wear appropriate shirts that do not have a collar only if the shirt is dressier than a t-shirt.
  • Shirts cannot have any writing, decals, or slogans.
  • Low-cut or midriff shirts are not permitted.
  • Tank tops, sleeveless shirts, and backless or strapless tops are not permitted.
  • Footwear
  • All shoes should be conservative and practical.
  • Heels over two inches and flip-flops are not permitted.

The final decision on whether a particular outfit adheres to the relaxed dress code is made by the Dean of Students. Students not meeting the dress code (either the uniform or the relaxed dress code) may be sent home to change into a proper outfit.

All outerwear, including sweatshirts, must be removed before class, assembly, and chapel.

Purchasing Uniforms
Shirts with the Cambridge Prep seal, khaki and charcoal pants, ties, and blazers must be purchased from Mills Uniform. Cambridge Prep provides a day before the start of school to purchase uniform clothing from Mills on campus. Students may also purchase uniform clothing at the Mills Uniform store at 1830 Harrison Street, San Francisco or online at:

http://www.millswear.com


Prohibited Items
Students may neither bring to school nor possess the following items while on campus:
  • Alcoholic beverages (including containers);
  • Tobacco products including cigarettes, e-cigarettes, smokeless tobacco, and vaping products;
  • Drugs and drug paraphernalia including marijuana, or illegal or dangerous drugs or any kind;
  • Weapons (guns, knives, etc.);
  • Pornographic materials;

Prohibited items may be confiscated by the school, and a police report may be filed if appropriate.

The administration may deem other items not on the above list to be prohibited at its discretion.

Harassment
Cambridge Prep is committed to maintaining a suitable environment for all employees, students, and visitors that is free from all forms of unlawful harassment. Harassment of or by any student, employee, or visitor is prohibited and will not be tolerated. Harassment is inappropriate conduct irrespective of whether the harasser and the person being harassed are of different sexes or of the same sex.

Any harassment based on race, color, ancestry, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions), age (over 40), sexual orientation, physical disability, mental disability, medical condition, marital status, or veteran status is strictly prohibited. Retaliation against any individual for reporting an incident of possible harassment is also prohibited.

Sexual harassment is a form of sexual discrimination and is illegal. Sexual harassment is defined as any unwelcome advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature. Sexual harassment may include, but is not limited to:
  • offering benefits in exchange for sexual favors;
  • leering stalking, or repeated unwelcome flirting;
  • display of sexually suggestive objects, cartoons, pictures, or posters;
  • unwanted physical contact such as touching, blocking or movement, grabbing, hugging, kissing, patting, poking, brushing against, or any form of sexual assault; and
  • demeaning remarks, obscene gestures, noises, epithets, slurs, jokes, and other verbal abuse of a sexual nature.

Harassment is considered to be a major offense which will result in a prompt investigation and appropriate corrective action taken. Any student, employee, or visitor who believes that he/she is being harassed is encouraged to report the incident to the administration. Upon receiving a report, the administration member will prepare a written account of the claim and the claim will be investigated by the administration as promptly, thoroughly, respectfully, and fairly as possible. Every reasonable effort will be made to maintain the confidentially and privacy of all parties, consistent with the school’s responsibility to investigate and address such complaints.

Academic Honesty
Academic honesty and integrity is a fundamental tenet of the educational process and all academic institutions.

Violations of academic honesty include lying, cheating, plagiarism, or misrepresentation of any sort.

Cheating is the misuse of information from another source. It includes:
  • Using unauthorized notes or other aids during a test;
  • Copying from or being influenced by another student’s work during a test;
  • Giving unauthorized aid to another student, such as allowing the student to copy or use one’s paper, test, or homework; and
  • Using help on homework, papers, or take-home tests that is beyond the limits specified by the teacher.

Plagiarism is copying word-for-word paragraphs or phrases from an author without giving credit to the author or using an author’s ideas, even if written in the student’s own words, without giving credit to the author. Plagiarism also includes submitting any work not performed by the student.

Submitting the same work for two or more classes is called self-plagiarism and is treated as plagiarism unless specifically permitted by an individual teacher.

Consequences for academic dishonesty are as follows:
  • For a first offense in a class, the student’s parent/guardian and advisor, the Dean of Students, and the Head of School will be notified, and the student will meet with the teacher and the student’s advisor. The student may lose credit or receive a zero on the assignment or assessment.
  • For a second and/or third offense in a class, a meeting will be called with the student’s parent/guardian and the teacher, the student’s advisor, the Dean of Students, and the Head of School. The student will lose credit or receive a zero on the assignment or assessment. The student may be required to redo the assignment or assessment even though no credit is given for the work. Other consequences may include detention, in-school suspension, or academic probation.
  • Repeated or egregious offenses will be handled on a case-by-case basis by the Dean of Students and Head of School. Consequences may include suspension or expulsion from school. Such consequences must be reported to colleges during the college application process.